![]() 2019-2020 Financial Operations Guidelines. ![]() 2020-2021 Financial Operations Guidelines.It includes updates of all functions in the business office including purchasing, accounting, accounts receivable, accounts payable, investments and debt. It is unaudited, but an invaluable source of internal control and accountability information for use by the external independent auditor. The guidelines are reviewed and updated annually and is available in-house electronically. A link to the Financial Operations Guidelinesįinancial Operations Guidelines are up-to-date information on guidelines, forms and procedures for processing financial information from HCDE divisions and Business Services employees.A link to applicable procurement statutes.Check Registers (Accounts Payable) Link.The listing of all purchase orders to include vendor, category, PO Amount, Check Amount and Account Code (for the last seven fiscal years).The total authorizations versus actual expenditures for the last five years per capita.The total value of contracts per business sector.We have created public information on our webpage which includes the following: View the Code of Ethics for Business Support Services and Purchasing Division Employees. Purchasing division employees shall model and promote ethical behavior to all HCDE employees through their behavior. The management of the Purchasing division is dedicated to making ethical and lawful choices by providing a structured code of ethics for its personnel to follow. The Internal Purchasing Division is responsible for converting approved requisitions into purchase orders, creating RFP, RFQ, and RFI documents for the formal procurement process, training requisition generators, processing HCDE contracts, overseeing the P Card program and advising HCDE staff on compliance with purchasing laws. If you have more questions, view Financial Transparency for additional information. Contracts are only awarded through the competitive bidding process or RFP. New vendors should register through the HCDE eBid System in order to receive electronic notification of bid opportunities. This webpage provides links to HCDE Budgets, Tax Rates, Annual Financial Reports, Check Registers and Monthly Reports, Debt, and other financial information. Harris County Department of Education is committed to serving its citizens by excelling in all areas of financial transparency and accountability. Activities include, but are not limited to, budgeting, financial reporting, grant accounting, payroll services (processing paychecks, direct deposits, payroll (withholding), bill paying (accounts payable), cash receipts, debt payment monitoring, investment of department funds, accounts receivable, and finance training. The Business Services Division provides financial support services to all HCDE divisions.
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